Letters

Acknowledging Pregnancy Asking for MATB1 Form and Setting out Leave and Pay Details
Acknowledgment of Resignation Letter
Agreement to return on light duties following a period of absence
Announcement Letter – Less Than 20 Staff, Not Electing Reps (Selection Criteria Needed)
Announcement Letter – Less Than 20 Staff, Not Electing Reps (Selection Criteria Not Needed)
Announcement Letter – More than 20 staff, Electing Reps (Irrespective of Whether Selection Criteria is Needed)
Asking for More Information (Flexible Working)
Business protection letter to give to an employee
Changes to T&Cs Letter (Pay Increase)
Changes to Terms & Conditions Letter (Job Role Change)
Changes to Terms & Conditions Letter (Place of Work Change)
Changes to Terms & Conditions Letter (Temporary Promotion/Secondment)
Confirmation of dismissal during probationary period
Confirmation of dismissal for gross misconduct
Confirmation of satisfactory completion of probationary period
Confirming Date for Return from Maternity
Confirming Details for Adoption Leave and Pay
Confirming Details for Maternity Leave and Pay
Confirming Details For Shared Parental Leave and Pay
Confirming Extension of Maternity Leave
Confirming Informal Discussions Regarding Conduct
Confirming Ordinary Paternity Leave and Pay
Confirming Summary of Key Actions Following Appraisal Meeting
Confirming Suspension and Invite to Investigation Meeting
Congratulations on Achieving Your Long Service Award
Covering Letters and Speculative Letter Guidance
Disciplinary Hearing Outcome Letter – Dismissal Letter for Misconduct or Gross Misconduct
Disciplinary Hearing Outcome Letter – Dismissal Letter for Poor Performance
Disciplinary Outcome Letter – Dismissal Letter for Continued Short-Term Absence
Extension of probationary period
First Stage AWOL Letter – Request for Contact
Formal Measures Letter TUPE
Grievance Appeal Outcome Letter
Grievance Outcome Letter
Grievance Raised During Redundancy – Process Postponed
Grievance Witness Invitation Letter
Informing employee over 74 they are no longer eligible for tax relief on pension contributions
Informing employee that they are no longer entitled to company or statutory sick pay
Informing Worker an Off-Payroll Assessment has been conducted – documentation required
Invitation Letter to (Collective) Grievance Meeting
Invitation Letter to (Individual) Grievance Meeting
Invitation Letter to Disciplinary Appeal Hearing
Invitation Letter to Disciplinary Hearing for Misconduct or Gross Misconduct (Resulting in Warning or Dismissal)
Invitation Letter to Disciplinary Hearing for Short Term Absence (Resulting in Warning)
Invitation Letter to Grievance Appeal Meeting
Invitation Letter to Mediation Meeting
Invitation Letter to Performance Appeal Meeting
Invitation Letter to Poor Performance Hearing (Resulting in Warning or Dismissal)
Invitation to Consultation Meeting Whilst Absent from Work (Sickness or Maternity)
Invitation to First Consultation Meeting (Selection Criteria Completed, Results Issued, At Risk)
Invitation to training course letter
Invite to Appeal Meeting (Unauthorised Absence/AWOL)
Invite to Appraisal Meeting
Invite to capability meeting (ill health)
Invite to employment review meeting during/at end of probationary period
Invite to Final Consultation Meeting (Any Redundancy Situation)
Invite to Flexible Working Meeting
Invite to Flexible Working Meeting Whilst on Maternity Leave
Invite to flexible working request appeal hearing
Invite to Investigation Meeting
Invite to Meeting to Discuss Shared Parental Leave Request
Letter acknowledging fit note
Letter asking delegates to complete a pre or post course questionnaire
Letter confirming deductions to be made in respect of training agreement
Letter Confirming Details of Alternative Role and Trial Period
Letter Confirming Dismissal (Unauthorised Absence/AWOL)
Letter Confirming Dismissal Following an Unsuccessful Trial Period
Letter Confirming Garden Leave During Notice Period
Letter Confirming Grievance is on Hold Pending Investigation
Letter Confirming Informal Performance Management
Letter Confirming Resignation Due to Retirement
Letter Confirming Suspension
Letter Confirming the End of a Fixed Term Contract
Letter Confirming Variation to Terms and Conditions
Letter Explaining Why Suspension is Continuing Longer than Expected
Letter Following Meeting With Worker to Confirm Change of Status
Letter Informing Worker An Off Payroll Assessment Has Been Conducted (Change Of Status) Documentation Required
Letter Informing Worker An Off Payroll Assessment Will Be Conducted
Letter Informing Worker an Off-Payroll Assessment has been conducted – meeting invitation to discuss change of status
Letter Informing Worker an Off-Payroll Assessment has been conducted – no change
Letter Postponing hearing due to unavailability of companion
Letter Refusing Holiday Request and Grounds for Refusal
Letter Requesting Info from Worker for Off-Payroll Assessment
Letter Requesting Information From Disabled Employee re Suitable Adjustments
Letter Rescheduling Holiday Following a Period of Sickness
Letter Restating Restrictive Covenants to Employee Who is Leaving
Letter to Accompany Re-Issuing of Handbook Explaining Changes to Handbook
Letter to Acknowledge Resignation During Disciplinary Process
Letter to employee who no longer wishes to accept job offer
Letter to employees re change of Company name but no other changes to T’s and C’s
Letter to Employees to Confirm Employment Transfer to New Employer Plus Following TUPE
Letter to EU workers – applying for settled status
Letter to GP requesting information
Letter to make ex-employee’s new employer aware that employee is breaching restrictive covenants
Letter to monthly paid new starter already in appropriate pension scheme
Letter to Occupational Health Consultant requesting information
Letter to Outgoing Employer Asking for Employee Liability Information TUPE
Letter to Send to Ex-Employee Who is Breaching Restrictive Covenants
Letter to weekly paid new starter already in appropriate pension scheme
Mediation Agreement
Non-attendance of Short Term Absence Meeting
Offer Letter (Nursery)
Offer letter (Restaurant)
Outcome Letter of Poor Performance Hearing (Resulting in Warning)
Outcome of Appeal – Decision Upheld (Unauthorised Absence/AWOL)
Outcome of Capability Meeting (Ill Health)
Outcome of capability meeting (ill health) (softer tone)
Outcome of Capability Meeting (Ill Health) Following Employees Non-Attendance of Meeting
Outcome of Disciplinary Appeal – Decision Upheld
Outcome of Disciplinary Hearing (Resulting in Warning for Misconduct)
Outcome of Disciplinary Warning for Continued Short-Term Absence
Outcome of Flexible Working Meeting (Acceptance of Request)
Outcome of Flexible Working Meeting (Refusal of Request)
Pension auto enrolment for previously opted out monthly paid employee
Pension auto enrolment for previously opted out weekly paid employee
Pension auto-enrolment for new monthly paid employee
Pension auto-enrolment for new weekly paid employee
Pension auto-enrolment for newly eligible monthly paid employee
Pension auto-enrolment for newly eligible weekly paid existing employee
Pension options for an existing monthly paid employee above SPA now earning around lower level of qualifying earnings
Pension options for an existing monthly paid employee aged 22-74 now earning more than lower level of qualifying earnings but less than the earning trigger for auto enrolment
Pension options for existing employee aged 16-21 now earning above the lower level of qualifying earnings
Pension options for existing monthly paid employee aged 16-21 now earning above the lower level of qualifying earnings
Pension options for existing weekly paid employee above SPA now earning around lower level of qualifying earnings
Pension options for existing weekly paid employee aged 22-74 now earning more than the lower level of qualifying earnings but less than the earnings trigger for auto enrolment
Pension options for new starter monthly paid above SPA earning over the lower level of qualifying earnings
Pension options for new starter monthly paid aged 16-21 earning over the lower level of qualifying earnings
Pension options for new starter monthly paid aged 22-74 earning less than the earnings trigger for auto enrolment
Pension options for new starter monthly paid earning less than the lower level of qualifying earnings
Pension options for new starter weekly paid above SPA earning over the lower level of qualifying earnings
Pension options for new starter weekly paid aged 16-21 earning over the lower level of qualifying earnings
Pension options for new starter weekly paid aged 22-74 earning less than the earnings trigger for auto enrolment
Pension options for new starter weekly paid earning less than the lower level of qualifying earnings
Poor Performance Appeal Outcome – Overturned Original Decision (Warning)
Poor Performance Appeal Outcome – Overturned Original Decision New Sanction
Poor Performance Appeal Outcome Letter (Original Decision Upheld)
Poor Performance Appeal Outcome Letter (Reinstated Following Dismissal)
Postponement/reorganisation of Capability Meeting Due to Ill Health
Recruitment – Invite to Interview
Recruitment – Invite to Second Interview
Recruitment – Reject at Application
Recruitment – Reject Post Interview
Recruitment – reject post interview – Softer
Recruitment Offer Letter
Recruitment Rejection Letter (Unsatisfactory References/No References)
Redundancies completed – Thank you for your support letter
Redundancy Announcement Letter – Unique Role
Redundancy Consultation Letter (Employee Now At Risk As Pool Has Been Widened)
Redundancy Consultation Letter (Employee Now At Risk, As No Longer Unique Role)
Redundancy Outcome Letter (Used For Any Redundancy Situation)
Reference letter template
Refusal of Flexible Working Request (Less Than 12 Months Since Last Request)
Requested reduction in pension contributions
Requesting Permission to Contact Employee’s GP (Formal Tone)
Requesting permission to contact employees GP (Softer Tone)
Rescheduling Mediation Meeting Due to Non-Attendance
Second Stage AWOL Letter – Failure to Make Contact
Selection Criteria Completed – No Longer At Risk Letter
Selection Criteria Completed – Responding to Query
Short Service Employee – Invite to Employment Review Meeting
Short Service Employee – Outcome of Employment Review Meeting (Dismissal)
Speculative CV Reject Letter (Keep CV on File)
Speculative CV Reject Letter (Unsuitable Applicant)
Staff Representatives | Acceptance of Resignation
Staff Representatives | Confidentiality Agreement
Staff Representatives | Invite to Stand as a Representative
Staff Representatives | Training Invitation
Staff Reps – The Consultation Process Collective Redundancies inc Terms of Reference
Third Stage AWOL Letter – Failure to Make Contact
Training pre-course work letter
Unique Stand Alone Role – No Longer at Risk of Redundancy Letter
Voluntary Redundancy | Letter Accepting Application
Voluntary Redundancy | Letter Inviting Applications
Voluntary Redundancy | Letter Provisionally Accepting Application and Invite to Final Decision Meeting
Voluntary Redundancy | Letter Rejecting Application
Voluntary Solutions Agreed – No longer At Risk of Redundancy Letter
Withdrawal of Conditional Job Offer

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